Terms of Service

By engaging Prospectum Studio ("Company," "we," "us," or "our") for any service, accessing our website, or signing a proposal or contract, you ("Client") agree to be fully bound by these Terms of Service. If you do not agree with any part of these terms, you must not engage our services.

These Terms apply to all clients, visitors, and others who access or use our services. They constitute the entire agreement between you and Prospectum Studio with respect to the subject matter herein and supersede all prior understandings, agreements, representations, and warranties.

Prospectum Studio provides digital services for local businesses and contractors, including but not limited to: website design and development, branding and visual identity, lead capture systems, Google Business Profile optimization, local SEO strategy, and digital growth consulting.

The specific scope of work, deliverables, timeline, and pricing for each engagement are defined in a written proposal, statement of work, or signed contract provided to the client prior to project commencement. Any work outside the agreed scope is subject to additional fees and requires written approval from both parties.

Prospectum Studio reserves the right to subcontract portions of any project to qualified third parties, while retaining full responsibility for the quality and delivery of the final product.

All fees are outlined in the project proposal or invoice. Unless otherwise agreed in writing, payment terms are as follows: a non-refundable deposit of 50% of the total project fee is due upon contract signing before any work begins. The remaining 50% is due upon project completion, prior to the transfer of final files or website launch.

For ongoing monthly retainers or maintenance plans, payment is due on the 1st of each billing cycle. Invoices not paid within 15 days of the due date will accrue a late fee of 1.5% per month on the outstanding balance.

Prospectum Studio reserves the right to pause all work on accounts with outstanding balances beyond 30 days. Accounts unpaid beyond 60 days may be referred to collections. The client agrees to reimburse Prospectum Studio for any costs incurred in collecting overdue payments, including reasonable attorney fees.

All prices are quoted in US Dollars unless otherwise specified. We accept payment via bank transfer, credit card, or other methods outlined in the invoice.

Each project includes a defined number of revision rounds as specified in the proposal. A "revision" means minor adjustments to existing design or content — not fundamental changes to scope, direction, or concept.

Change requests that alter the agreed scope, add new pages or features, change the design concept, or require significant additional work will be treated as out-of-scope and quoted separately. Prospectum Studio will provide a written estimate before proceeding with any additional work.

Revision requests must be submitted in writing (email or project management tool). Verbal change requests will not be honored without written confirmation.

Upon receipt of full and final payment, the client owns all custom deliverables created specifically for their project, including website designs, graphics, and written copy produced by Prospectum Studio exclusively for that engagement.

Prospectum Studio retains ownership of all pre-existing intellectual property, including tools, frameworks, code libraries, design systems, templates, processes, and methodologies used in delivering the project. These are licensed to the client for use within the delivered product but may not be resold, sublicensed, or distributed independently.

Prospectum Studio reserves the right to display all completed work in its portfolio, website, social media, and marketing materials unless the client requests confidentiality in writing prior to project completion. Such requests must be made before the contract is signed to be honored without additional fees.

Any third-party assets (stock photos, fonts, plugins, or software) used in a project are subject to their own respective licenses. The client is responsible for ensuring continued licensing compliance after project handoff.

The client agrees to provide all necessary materials, content, feedback, and approvals in a timely manner. This includes but is not limited to: brand assets, written copy, photos, login credentials, and responses to questions or design reviews.

Delays caused by the client — including late feedback, slow content delivery, or unresponsiveness — may extend the project timeline. If a project is delayed by more than 30 days due to client inaction, Prospectum Studio reserves the right to invoice for work completed to date and place the project on hold until the client is ready to proceed.

The client warrants that all materials provided to Prospectum Studio are owned by the client or that the client has the right to use them, and that their use will not infringe upon any third-party intellectual property rights. The client agrees to indemnify Prospectum Studio against any claims arising from the use of client-provided materials.

Prospectum Studio warrants that all services will be performed professionally and in a workmanlike manner, consistent with industry standards. We do not guarantee specific results, rankings, leads, or revenue outcomes, as these depend on numerous factors outside our control, including market conditions, client responsiveness, and third-party platform changes.

Services are provided "as is" to the extent permitted by law. Prospectum Studio does not warrant that any website or digital product will be error-free, uninterrupted, or compatible with all browsers, devices, or operating systems beyond those tested and documented in the project scope.

To the fullest extent permitted by applicable law, Prospectum Studio shall not be liable for any indirect, incidental, special, punitive, or consequential damages, including but not limited to loss of profits, data, business, or goodwill, even if advised of the possibility of such damages.

Our total cumulative liability for any claim arising out of or related to these Terms or our services shall not exceed the total fees paid by the client to Prospectum Studio in the three (3) months preceding the event giving rise to the claim.

Prospectum Studio is not responsible for outages, errors, or security breaches caused by third-party hosting providers, platforms, or software used by the client.

Both parties agree to keep confidential all proprietary or sensitive information shared during the engagement, including business strategies, pricing, client data, and unreleased products. This obligation survives the termination of the agreement for a period of two (2) years.

Confidential information does not include information that is publicly known, independently developed by the receiving party, or disclosed with prior written consent of the disclosing party.

Either party may terminate a project agreement with 14 days written notice. Upon termination, the client is responsible for payment of all work completed and expenses incurred up to the termination date, including a pro-rated portion of any fixed-fee projects based on work completed.

The non-refundable deposit is not returned in the event of client-initiated termination. If Prospectum Studio terminates the agreement due to a material breach by the client (including non-payment), all outstanding fees become immediately due.

Upon termination and receipt of final payment, Prospectum Studio will deliver all completed work product to the client. Prospectum Studio retains the right to remove any partially completed or undelivered work from the scope.

In the event of a dispute, both parties agree to first attempt resolution through good-faith negotiation within 30 days of written notice of the dispute. If negotiation fails, disputes shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law provisions.

Prospectum Studio reserves the right to modify these Terms at any time. Material changes will be communicated to active clients via email at least 14 days before taking effect. Continued use of our services after the effective date of any changes constitutes your acceptance of the revised Terms.

The most current version of these Terms will always be available on our website.

If you have any questions about these Terms of Service, please contact us through the contact form on our website. We will respond within 3 business days.